Supervision of Minors

UF-Affiliated youth activities must provide for the appropriate supervision of program participants.  These activities must be coordinated in a way that eliminates one-on-one interactions and ensures that adequate staff-to-participant ratios are in place at all times.

In-Person: Staff-to-Participant Ratios

Below are minimum staff-to-participant ratios for UF-Affiliated youth activities. All aspects of the activity should also be taken into account, including the number and age of participants, the location of the activity, the risks associated with the activity, whether housing or travel is involved, and the age and experience of the responsible adults.

Programs should also establish procedures for the pick-up and drop-off of program participants. More information related to the supervision of minors, including standards for programs with overnight activities can be found in UF’s annual Youth Protection Training (YCS800). Program employees, volunteers, and other individuals working with minors must successfully complete this training prior to the start of program activities.

Online/Virtual Interactions: Staff-to-Participant Ratios

Below are staff-to-participant ratios for UF-Affiliated youth activities in online or virtual environments. All aspects of the activity should also be taken into account, including the number and age of participants, the location of the activity, the risks associated with the activity, whether audio or video is involved, breakout rooms for smaller groups, and the age and experience of the responsible adults.

Online Sessions. For each age group, by adding an additional amount of online participants, you will need to at least one additional staff member. Ex. Online program with ages 9-14 yrs has 40 participants, you would need 4 staff.
Online Sessions with Break Out Rooms. For each age group, you need at least two staff in each break out room. Ex. 100 participants in 5 Break out rooms for ages 15-17 years would require: 5 rooms+2 staff per room= 10 staff total would be best practice. A floating staff member may be utilized to jump in rooms in order to have the proper ratio as needed. This would be based on the program arrangements.

Additionally, UF-Affiliated youth activities are responsible for providing more than two authorized adults to help ensure appropriate levels of supervision during all online or virtual interactions and communications with minors.

Programs should also establish procedures for registration, waiting rooms, sign-on, chats/communications, recording, monitoring, or removal of participants in online or virtual activities. More information related to the supervision of minors, including standards for programs with online interactions can be found in UF’s annual Youth Protection Training (YCS800). Program employees, volunteers, and other individuals working with minors must successfully complete this training prior to the start of program activities.